Twenty-four hours seems like a long time. Taken over the course of a year, that’s over 8,700 hours to divvy up among all your responsibilities. Yet, there never seems to be enough time.
One study showed that CEOs typically worked an average of 62.5 hours a week. Even with those long hours, less than one out of 10 corporate leaders (9%) felt they were satisfied with how they occupy their time. Obviously, these executives need to learn how to get more out of their effort.
The key is to boost productivity while preserving your ability to keep going over the long haul. Pushing yourself into burnout will only lead to less achievement in the long run. As such, it’s important to optimize the hours you work and still take a holistic view of the problem.
With that in mind, here are some productivity tips that will help you get more done…in less time:
Prioritize Your Action Items
You might not have time in your day for everything you want to accomplish. Still, there are steps you can take to ensure that you get the most out of your limited time. That takes a rational approach to ranking your to-do list.
To that end, prioritize your goals. Do this by organizing your objectives by deadline and importance. That way, you can target your limited resources on the highest-value action items.
Plan Your Day
Once you have your goals prioritized, you can sketch out a clear plan for your day. Include any scheduled events, like appointments or meetings. From there, assign blocks of time for each of your other tasks for the day.
This way, you can more precisely allocate your time. Meanwhile, having a plan in place lets you track your progress as the day unfolds. This will help you stay motivated and active as you proceed through your objectives.
At the same time, don’t pack your schedule too densely. Push too hard and you’ll burn out. Meanwhile, having some gaps will give you the flexibility to respond to any emergencies that arise. Keep a steady, sustainable pace that maximizes your long-term output.
Delegate Anything You Can
You are surrounded by high-quality staffers. Use them to open up your schedule. Delegate everything you can to your team. Every task they can perform without your participation represents more time for you to focus on top-level considerations.
While you offload some of your responsibilities on your talented staff, make sure to protect your time. Avoid meetings that don’t require your input. At the same time, when you participate in a discussion, keep them as efficient and focused as possible.
Take Care of Yourself
To get the most done possible, you need to stay in peak physical and mental health. That way, you’ll have the stamina necessary to continually push forward and aggressively pursue your goals. Here are some steps you can take:
- Eat Healthy: Rushing around often means skipping meals or relying on fast food. Over time, this will leave you tired and groggy. Plan meals for yourself and have ready access to healthy snacks.
- Work Out: With a busy schedule, exercise often falls out of your routine. However, maintaining your physical conditioning can help you get through those long days, while giving you great stress relief in the process.
- Get Adequate Amounts of Sleep: A busy schedule often means giving up sleep. The extra working hours will help you achieve your short-term goals. However, longer-term, you risk draining your energy and limiting your productivity.
- Protect Your Mental Health: A high-stress schedule can take a toll. Without adequate rest and relaxation, you risk burnout. As such, take time for yourself. Ultimately, this creates more sustained production over the long haul.
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